How to Whitelist an Email Address

Due to the growing problem of unsolicited and unwanted commercial emails, many web mail services (i.e. Yahoo, Hotmail, etc.) and email applications (i.e. Outlook 2003/2007, Mozilla Thunderbird, etc.) have taken measures to automatically filter bulk emails. Unfortunately, these filters end up blocking many newsletters and legitimate emails in addition to spam. Our newsletter and updates are not immune, and so these filters may incorrectly block our mailings, preventing it from ever reaching your inbox.

We recommend that you take the simple steps outlined below to help ensure that our mailings actually reach you. Even if you are currently receiving our mailings, we still advise you to follow these recommendations as a way to prevent future problems. We thank you for your time and effort and hope that you will continue to enjoy our newsletters and notices.

WHITELISTING INSTRUCTIONS

A whitelist is a list of email addresses that you want to receive email from. By adding an address to your whitelist, you are telling the email system not to filter email from that address. Follow the instructions below to add us to your whitelist, to ensure that you receive our mailings after you subscribe.

It is especially important to add our emails to your whitelist if you have registered to attend an event, as your attendance information will be emailed to you.

Most people have no idea how to add your email address to their whitelist, also referred to as 'safe list.' For the most part, you're simply asking your email recipients to add you to their contact list. The fact that you are a contact tells their email program that they want your email.

You can insert the instructions appropriate to the email address of each of your attendees and let people know as they sign up.

Here are the instructions for some of the most popular email programs:

AOL

You will need to add our "From address", service@meetingmade.com to your AOL address book:

1. Click the Mail menu and select Address Book. PROBLEM: AOLuot;Address Card for New Contact" window to load.
2. Once loaded, cut and paste service@meetingmade.com into the "Other E-Mail" field.
3. Make our From address the "Primary E-Mail" address by checking the associated check box.
4. Click the Save button.
5. Repeat the process with the service@meetingmade.com address.

 

Yahoo!

You will need to set up a filter to redirect our mailing into your inbox:

Open your mailbox and click on Mail Options (upper right hand corner).

1. Select Filters (bottom left corner).
2. Click the Add link on the Filters page.
3. Update the "From headerUpdate the "From header:" rule with the following 2 pieces of information: "contains" and 'meetingmade.com'. This essentially allows the mail server to identify our mailing based on the email From address.
4. Click the Choose Folder pull down menu and select inbox.Add Filter button.
5. Repeat the process with the “meetingmade.com” domain.

Hotmail

You will need to add our From addresses, service@meetingmade.com, to your Hotmail Safe List:

1. Open your mailbox and click “Options” (upper right hand corner).
2. Click the “Junk E-Mail Protection” link (top of page).
3. Select the “Safe List” link (2nd from bottom).
4. Copy and paste service@meetingmade.com into the dialog box titled “Type an address or domain”.
5. Click the “Add” button next to the dialog box.
6. Repeat the process for the service@meetingmade.com address.

Gmail

You will need to add our From addresses, service@meetingmade.com, to your Gmail Contacts List:

1. Click Contacts along the left side of any Gmail page.
2. Click Add Contact.
3. Copy and paste our From address, service@meetingmade.com into the primary email address dialog box.
4. Click Save.
5. Repeat the process with the service@meetingmade.com address.

Mozilla Thunderbird

You will need to add our From address, service@meetingmade.com, to your Thunderbird Address Book and configure your Junk Mail Controls to whitelist your address book.

Add our From address into your Personal Address Book:

1. Click the Address Book button.
2. Make sure the Personal Address Book is highlighted.
3. Click the New Card button. This will launch a New Card window that has 3 tabs: Contact, Address & Other.
4. Under the Contact tab, copy and paste our “From” address, service@meetingmade.com into the Email dialog box.
5. Click OK.
6. Repeat the process with the service@meetingmade.com address.

Outlook 2003

You will need to add our From address, service@meetingmade.com to your Safe Senders list:

1. On the Tools menu, click Options.
2. On the Preferences tab, click Junk E-mail.
3. On the Safe Senders tab, click Add.
4. In the Add address, copy and paste in our From address, service@meetingmade.com
5. Click OK.
6. Repeat the process with the service@meetingmade.com address.